Power HQ Billback Manager

NCR’s HQ Billback Manager helps you track and collect all available vendor funding.

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NCR POWER HQ BILLBACK MANAGER - Retail and Distribution Industries 



Are you making the most of your vendor funding?  



Retailers have a lot on the line when it comes to properly managing vendor or broker programs. To earn the funds, retailers typically must provide proof of compliance with discounted prices, product placement and sales movement. Without this information, the money is lost. What’s more, vendor promotional budgets have increased between 11 and 14 percent annually over the last decade. This means there’s even more money to be made, or lost, depending on how well these programs are managed.


That’s why you need NCR HQ Billback Manager. Part of the NCR Power HQ product suite, Billback Manager is designed exclusively to help retailers track all of their promotional agreements with vendors.


The solution simplifies the entire process, from setting up the initial program to collecting and tracking performance, proving compliance and ultimately invoicing brokers or manufacturers. With Billback Manager, not only can you make sure you are collecting all of your monies due, but you can collect faster than ever before. This means higher profit margins and enhanced cash flow with every promotion.


Promoting profits and cash flow 


Research shows nearly two-thirds of retailers aren’t collecting their fair share of promotional monies due from manufacturers and vendors. Why does this money so often go uncollected?


Because not only can it be cumbersome to collect and track program performance, but retailers often don’t have systems in place to bill vendors. This means a lot of manual labor involved with collections, and since many programs are complicated, it’s very common that something is missed. Plus, while some retail systems can track deals based on item movement, many retailers don’t have systems such as Billback Manager that can account for vendor lump-sum programs such as slotting fees, display allowances or ad placement.


NCR HQ Billback Manager provides a simple interface that allows retailers to enter agreement details at any time during the promotion’s lifecycle. Reoccurring agreements can be cloned for faster data entry, and vendors can be billed regularly throughout the deal—not only when the deal ends. 


Billback Manager operates like an accounts receivable system specifically designed for invoicing vendor-driven promotions. Managers can access a wide range of preconfigured reports that flag overdue invoices, show receipt of payments, and much more. Invoicing details can even be exported to an external accounting system for improved tracking. This means you can put more money in your pockets from vendor promotions than ever before. And that’s the bottom line.



Complimentary Products 


  • NCR Power HQ
  • NCR Power HQ Vendor Portal
  • NCR Power HQ Category Analyzer



Product highlights 


  • Promotional agreements can be entered at any time during the deal lifecycle
  • Reoccurring agreements can be cloned for ease of data entry
  • Invoices can be generated at any level of detail (by item, by store, or overall) and can be exported to external G/L or A/R accounting systems
  • Invoices can be printed or emailed, along with proof of performance documents  
  • Long-running agreements can be invoiced at regular intervals so that money can be collected throughout the deal versus only at the end
  • Easily manage vendors who pre-pay promotional monies, as well as track promotions that accrue for future use
  • Full-featured accounts receivable functions and reporting including aging reports, outstanding invoices reports, vendor statements and more



NCR POWER HQ - Retail and Distribution Industries  



A retail chain’s headquarters can serve as a centralized location for many key elements of the business, from human resource policies to payroll processing and more. But shouldn’t headquarters also hold the keys to greater profitability?



It can, with NCR Power HQ. This powerful technology solution consolidates a retailer’s most challenging decisions into a single interface, giving managers at headquarters the information they need to make profitable choices.


After all, single stores or zones have limited data available when making decisions about pricing, vendors, items and inventory. By consolidating the entire chain’s information into a single, centralized repository, NCR Power HQ improves everything from pricing accuracy and margin control to product assortments, inventory control and labor costs. The result? Increased margins across each store, each zone, and the entire chain.



Take control of your critical data. And margins.


Can centralizing decisions with NCR Power HQ really change a business for the better? For the answer, look no further than the solution’s pricing capabilities. NCR Power HQ offers rules-based pricing that allows headquarters staff to establish and manage rules that can automatically generate prices by chain, price zone or store. Margins increase, and overpricing becomes a thing of the past. The result is the right price at the right place at the right time—every time.


But that’s not all. NCR Power HQ also assists with the entire item management process. Catalog and item information need only be entered once, saving substantial data entry time. Items can also be analyzed and ordered centrally, reducing inventory and simplifying vendor relationships.


What’s more, NCR Power HQ even improves communications between headquarters and individual stores. The system accurately extracts data for each individual store, delivering proper POS, scale, sign and label information as needed. 


Efficiencies —and profits—increase automatically. 


  • Offers complete item and vendor control through a central data repository
  • Improves efficiency by automating business practices and system functionality
  • Reduces labor costs by driving productivity
  • Turns short-term business changes into marketing opportunities
  • Increases margins by generating optimum prices by chain, price zone or store
  • Ensures competitiveness by reducing overpricing
  • Automates business practices and system functionality



Key features 


  • Central management of POS systems by chain, zone or store
  • One-time entry of item catalog and updates
  • Complete control of item attributes including tax, food stamps, WIC flags, WIC
  • Rules-based pricing so headquarters staff can avoid margin erosion
  • Delivery of prop
  • Ability to support customer loyalty programs with various consumer offers
  • Vendor funding and bill-back management
  • Vendor access for better collaboration and communication
  • Optional Category Manager, Billback Manager and Vendor Portal modules