Purchasing Card Payment Process

 

In order to reduce administrative costs incurred with supplier setup, ordering and payment in NCR systems, the NCR PCard program offers a low cost solution for small dollar, infrequent indirect purchases.  Suppliers with an average invoice value of less than US$2,500 and 20 invoices or less per year are ideal candidates for NCR's PCard solution.  The PCard payment process does NOT require the issuance of NCR purchase orders; however, the parties should agree in advance (with an agreed supplier quotation or confirming email from the buyer) regarding prices, terms and conditions.  If your company's spend profile with NCR fits the PCard criteria, you are encouraged to facilitate acceptance of the NCR PCard payment process.  Not doing so may result in an alternative supplier being selected by NCR for your services.
 
Note well that NCR's PCard policy expressly prohibits an NCR user to have a supplier "split" a transaction >$2500 into two or more smaller transactions under the $2500 threshold to enable the use of the PCard for the higher-valued transaction and invoices are typically required to be sent directly to the buyer for supporting documentation.  However, occasionally, one-time exceptions to pay for transactions exceeding US$2500 can be arranged, with proper prior Procurement management and PCard administrator approval.  The NCR Global Procurement organization monitors compliance with this policy on an ongoing basis.
 
In mid-June 2009, NCR informed selected suppliers that appeared to fit this spend profile by a form letter that  after July 31, 2009, they  would  be required to accept the PCard payment solution as  NCR's  preferred payment method.  If a supplier was so designated by NCR as a PCard supplier, NCR Accounts Payable will reject and return all supplier invoices that are submitted for payment after July 31, 2009 that should be paid for via the PCard.   If your company was unilaterally assigned a PCard payee designation by this initiative and you feel that a PCard payment assignment doesn't fit with your current invoicing volume and average spend with NCR, you should notify your local NCR contact, (providing them with supporting information to send to the NCR commodity manager) for reconsideration and possible reassignment.
 
NCR-sponsored PCards are issued to a variety of NCR employees within  the following countries in each region, so vendors should be able to work with their local NCR buyers/contacts  and their banks to  facilitate this payment process.  Suppliers will need to contact their own banks immediately and setup their Visa or Mastercard payment solution, then advise their  local NCR contact when ready to accept this payment method.  The benefit to the supplier is immediate invoice payment by their local financial institution versus payment following the NCR payment term period (typically >60 days following invoice receipt date by NCR AP).
 
The countries currently using the NCR PCard program are listed in the table below, with the corresponding Visa or Mastercard program identified:

 

Country

Active

Region

Type

Canada

Y

AMERICAS

Visa

Mexico

Y

AMERICAS

Mastercard

US

Y

AMERICAS

Mastercard

Australia

Y

APAC

Mastercard

Hong Kong

Y

APAC

Mastercard

India

Y

APAC

Visa

Japan

Y

APAC

Mastercard

NZ

Y

APAC

Mastercard

Singapore

Y

APAC

Mastercard

Austria

Y

EMEA

Visa

Belgium

Y

EMEA

Visa

Denmark

Y

EMEA

Visa

Dundee

Y

EMEA

Visa

France

Y

EMEA

Visa

Germany

Y

EMEA

Visa

Ireland

Y

EMEA

Visa

Netherlands

Y

EMEA

Visa

Norway

Y

EMEA

Visa

Spain

Y

EMEA

Visa

Sweden

Y

EMEA

Visa

Switzerland

Y

EMEA

Visa

UK

Y

EMEA

Visa

 

Suppliers already offering a PCard solution, can contact their local NCR contact to verify if they are a PCard candidate or they can contact the PCard Administrator, Global mailbox for any questions or issues that arise.